Minutes can be read here as a word .doc

North Staffordshire Rowing Club

CommitTee Meeting 3rd October 2004

Present Len Clowes, Dave Mellor, Dave Bruce, Jim McCabe, Alex Strickland

Apologies Graham Seweryn

BACKGROUND We have now got informal agreement on the strategic direction for rowing on the lake. Specifically: To manage the boat store area of the new “Activity Centre” Acting as a focus for all rowing activity on the lake To provide a business plan to Lake Ltd to demonstrate that NSRC can meet the - minimum required income to maintain the viability of the Centre building.

Len will be meeting Ray tomorrow evening to get a formal letter of understanding.

This meeting is to get committee sign off to the business plan, as well as an update on normal committee business.

Agenda Meeting with Ray Insurance Implications Business Plan Funding Priorities Notes Decisions Made “Mentions in Despatches” Previous Actions

Meeting with Ray We have a letter from Ray outlining the extent of tenure between NSRC and RL ltd This was reviewed The proposal is a tenure agreement 5 years (from1/10/04 ) It is clear on fixtures, utilities, insurance, monthly instalments.

We need to discuss and confirm further: Phasing of cost, given that we run a Sept – Sept year, as do the Uni, it was proposed that it may be easiest to move yearly figures back 1 year (as in effect we are only starting with 3 months of 2004) Storage vs RL Ltd & RL Friends etc Confirm area being rented, includes some facility manager time Water access rights – and right to charge rowing users Free access to premises & hard standing outside boathouse doors. Ask for a hasp and combination padlock arrangement Clarify terms for training camps to ensure there is an incentive for NSRC, Uni etc to attract these – but also that the lake benefits also.

Insurance Implications NRSC insurance covers boats and damage to 3rd parties by them RL Ltd need to insure the fabric of the building including doors Other boats stored need their own insurance so if they damage our members or equipment then we can claim on them. This applies to Private Scullers, Uni, Trentham, Etc.

NB Insurance is “boat” based and hence we need to get all our boats covered asap

Add Quad 500 , New Wave 500 , 4 sculling blades 2x300 8 wooden sweep oars 100 4 wooden sculling blades 50 Blue scull 150 Remove Carl Douglas 1500

Net increase to sum insured £400 - small premium increase likely

Business Plan We have agreement with Univ & Trentham running Sept to Sept We have agreement with Don as a private sculler. Membership subs are now in a good state. Taking forward a sensible boat buying plan and realistic membership funds – the club needs to find additional funding of 2-3k per annum to make progress. NB extra funding is to buy new boats – not club running costs!

Funding Priorities 2004 Club Funds Shoes for Quad (incl Ladies & “Bigfoot” juniors) Maintenance on New Wave Match funding Double scull & blades. (NB Will need to cover whole cost for 1 month)

1. SRB5+ Lottery 4 + & blades Leek Sports Council Safety Equipment & Coaching course fees

NB Unable to offer to buy Lee’s scull at this time. Would not be interested in Mark/Daz’s Carl Douglas as a club boat.

Notes Club cheque book held by Dave Bruce Authorised signatories Carol, Jim, Sevvy. Moving Mrs Bruce to replace Carol

Keys Univ have 1 key Jim has other key Talk to Ray about combination lock mod to boathouse doors

Members Seniors 12 paying members Juniors 3 (Finton, Micheal, Steve) Private suller 1 (Don)

Outstanding Lee, Hughes Boys, Occasional ladies

Waiving racking fee Paul Murfins yellow scull – for use as club boat.

Website under construction Coaching courses – Chester?? Jim

Join Rudyard Lake Trust – talk to Ray Len

Maintenance day Sat 20th November Lunch then maintenance & bit of a row

Decisions made Club financial year will be Sept to September Funding Priorities as above Remit of discussion with Ray as above

Mentions in Despatches All clubs are founded on the good will and unstinting efforts of members and friends. This section is to record notable contributions “above and beyond”

…… For ensuring there is an NSRC at Rudyard Graham Seweryn 2002 Donations towards new boats Len Clowes & Alex Strickland 2003 Waiving payment for single scull Jim McCabe 2004 Boat Rack Design & Placcy ends Alex Strickland Boat House Floor Gang Dave M , Dave B, Len & Alex

To be continued…

New Actions Who What When Status Len & Dave M Meeting with Ray Mon 4th Oct Len to update us after the meeting Alex Update insurance Asap

Len Get Trentham & Univ + Don, Lee & Paul need to show us their boat insurance & get copies for our records Over next 2 weeks

Jim Get Lee to sign up for membership & collect monies owing

Len SR5 Match funding for a second 2x & blades

Dave M Leek Sports Council for safety equipment & coaching costs

Len Lottery + SR5 for next year for a 4+ & blades

Action List 11/7/04 Who What When Status Len Inform Ray of our decision Sunday 11th July Done Len Get visibility of the Trust Business case for the centre End July Done Len Ask Ray to put Lens number on the Rudyard Lake website as a contact point Test out sensitivity vs use of Rudyard Lake name being associated with the word Rowing in our publicity Sunday 11th July Done NB check RL website Jim Collect membership details and monies owed July/Aug Done Jim Pull together membership ideas to bring back July/Aug Publicity on centre with our GB squad member of local extraction next on the plan Jim Setup a website July/Aug Ongoing with Jim Jim Contact ARA and understand what they can/can’t offer. What does ARA membership give individuals above & beyond club membership? What coaching & other qualifications are required – Alex & Jim to get minimum qualifications? July/Aug Courses run in Chester, next step with Jim Alex Review club constitution, issue minutes and arrange meetings July/Aug Done – likely to have Sunday lunchtime meetings as and when required Alex Review safety requirements from ARA – identify equipment requirements & costings July/Aug As noted above, most urgent are Cox lifejackets – interim to ask John re borrowing Lake ones Alex Review insurance position & any likely costs July/Aug Needs updating re boats, does include 2m third party liability. What about member to member Alex Co-ordinate floor painting/sealing Early ug? Done Alex Mark up boat bays for racking Asap

Done Dave B Work with Carol to transfer treasurer stuff – need to change authorised signatories with bank? July/Aug Done

Alex Strickland 03/10/04